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Churn Survey Template

In the ever-evolving business landscape, customer retention is not just a metric; it’s a strategic imperative.

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Churn, the rate customers stop doing business with a company, can be a silent killer for organizations. However, to combat churn effectively and bolster your customer experience efforts, you need more than just intuition—data. That’s where churn surveys come into play.

In this comprehensive guide, tailored for CX specialists, we’ll delve deep into churn surveys and how to survey churned users, explore the four types of churn, dive into the nuances of churn rates, and provide a detailed churn survey example.

What is a Churn Survey?

Listening to your customers is the key to success, even when they have decided to end their relationship with your company. 

Churn surveys provide a unique opportunity to gain insights into the minds of churned customers and better understand their reasons for leaving. 

By analyzing the data collected from these surveys, you can identify areas for improvement and make informed decisions to enhance your customer experience strategies. 

Remember, the feedback you receive from customer churn survey lays the foundation for reducing churn rates and achieving long-term success.

How to Survey Churned Users

Surveying churned users effectively is a multi-faceted endeavor, requiring meticulous planning and execution. Here’s a more detailed breakdown of the steps to create and conduct a churn survey:

1. Define Your Objectives:

Consider what specific insights you’re seeking (product or service related?). Are you primarily interested in improving product features, addressing customer service pain points, or evaluating the impact of pricing changes on churn?

2. Choose the Right Timing:

Timing is critical in churn surveying. Send the survey shortly after a user has churned, ideally within a week or two. This ensures that the reasons for churn are still fresh in their minds, increasing the likelihood of receiving honest and actionable feedback.

3. Design Your Survey:

Craft a concise yet comprehensive survey. Include a mix of churn survey questions, such as multiple-choice questions, open-ended questions, and rating scales. Make sure the survey is user-friendly and easy to complete, respecting your churned customers’ time.

4. Offer Incentives:

Consider providing incentives to boost participation. These could range from discounts on future purchases to gift cards for completing the survey. Remember, the quality of responses often correlates with the incentive offered.

5. Select the Right Survey Distribution Method:

Choose the most appropriate channel for survey distribution. Email, in-app messages, or even phone calls can be effective, depending on your audience and product.

6. Analyze and Act on Customer Feedback:

Once you’ve collected responses, dive deep into the data. Look for patterns, recurring themes, and common complaints. Use these valuable feedback to develop action plans aimed at addressing the root causes of churn and enhancing the customer experience.

The Four Types of Churn

Understanding the intricacies of churn is fundamental to crafting CX strategies that can effectively reduce churn rates. Here’s a closer look at the four primary types of churn:

Voluntary Churn:

  • Voluntary churn occurs when customers choose to leave of their own volition. This often happens because they’ve found a better alternative, encountered cost-related issues, experienced dissatisfaction (customer issues, poor customer satisfaction) with your product or service, or faced technical difficulties.

Involuntary Churn:

  • Involuntary churn, on the other hand, is not driven by customer choice but external factors. Examples include payment issues, expired credit cards, or account breaches. These issues lead to churn even when customers would have otherwise preferred to continue their relationship with your brand.

Deliberate Churn:

  • Deliberate churn is a strategic decision on your part. It involves intentionally removing or discontinuing services for specific customers due to non-compliance, misuse, or other compelling reasons.

Reactive Churn:

  • Reactive churn is the result of a lack of proactive measures on your part. You lose customers because you didn’t engage or provide value effectively. This type of churn can often be mitigated with the right CX enhancements.

Understanding Churn Rates in Surveys

Churn rate is a critical metric for CX specialists, serving as a pulse check on the health of your customer base. It also provides a yardstick to measure the effectiveness of your churn mitigation strategies.

Let’s explore this metric in more detail:

Increase Customer Retention with Churn Rate Formula

Churn Rate = (Number of Churned Customers / Total Number of Customers) x 100

You need to keep a vigilant eye on the churn rate. A high customer churn rate should serve as a red flag, signaling that there are issues demanding immediate attention. Conversely, a low churn rate is a testament to effective customer retention efforts.

Churn Survey Template Example

Now, let’s dissect a detailed churn survey example tailored for CX specialists:

1. Multiple-Choice Question:

Why did you decide to discontinue our services?

  • Found a better alternative
  • Cost-related issues
  • Dissatisfaction with product/service
  • Technical difficulties
  • Other (please specify)

2. Open-Ended Question:

Please share any additional comments or suggestions for improvement:

[Write your answer]

3. Rating Scale Question:

On a scale of 1 to 10, how likely are you to consider returning to our services in the future? (1 = Not likely, 10 = Very likely)

4. Demographic Question:

Which age group do you belong to?

  • Under 18
  • 18-24
  • 25-34
  • 35-44
  • 45-54
  • 55-64
  • 65 or over

This comprehensive churn survey example provides a template that can be adapted and customized to gather insights specific to your business and customer base.

Ask Churn Survey Questions to Get Valuable Insights

As a CX specialist, your quest to enhance customer experience and reduce churn rates is a never-ending journey. In this ever-evolving landscape of business, customer loyalty is the North Star guiding your way.

Churn surveys are your compass, reliably pointing you toward the path of continuous improvement. They serve as the invaluable conduit through which you tap into the thoughts and concerns of churned customers, helping you refine your strategies and build lasting relationships.

In a world where customer loyalty can make or break a brand, churn survey means more than just gathering feedback. It means actively listening to your customers, understanding their needs, and addressing their pain points. It means being proactive in your efforts to exceed their expectations and fostering an environment where they not only choose to stay but become advocates for your brand.

Remember, addressing churn is a dynamic process. It requires your ability to evolve and adapt to the ever-changing needs and preferences of your customer base. The insights gleaned from churn surveys should not be viewed as a one-time fix but rather as the foundation for an ongoing commitment to improving the customer experience.

Unlocking growth through churn survey insights is not just a strategy; it’s a commitment to putting your customers’ needs at the forefront of your business. It’s a dedication to nurturing customer loyalty, one survey response at a time, and ensuring that your organization is not just a provider of products or services but a partner in your customers’ success and satisfaction.

In this pursuit, you’ll find that your journey toward reducing churn rates isn’t just about preserving revenue—it’s about building a community of loyal, engaged, and delighted customers who are with you for the long haul.

Ready to collect churn survey responses and improve customer satisfaction?

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We use Startquestion surveys to collect satisfaction metrics such as Net Promoter Score, measure our processes’ ease of use, and conduct UX research. The collected data allows us to set priorities for changes. At this point, it fully meets our needs, and what’s more – we are trying out more advanced applications, such as an integration with the transaction system. We recommend Startquestion as a user-friendly and flexible tool.


Krzysztof Gabruk

Customer Experience Chapter Leader at Santander Bank Poland

At our organization, we utilize Startquestion for more than just candidate experience and onboarding surveys. We also research training, internal meetings, and collaboration between recruiters and managers. The tool is user-friendly and straightforward to use. Over the past few months, we have considerably enhanced our ability to gather employee feedback.

Wiktoria Wolszczak

Recruitment Specialist at OBI

The key to the success of the Voice of Customer project is integrating the client’s internal systems with the online research software. The first experience with this survey software was so encouraging that Medicover Poland decided to transfer all the conducted research to the Startquestion platform.


Beata Dąbrowska

Coordinator of Market Research and Analysis at Medicover Poland